Archivist ( 6 months contract re-newable)

Required by one of the Local banks for a period of 6 months

Duties will include:

  • Perform clerical functions in the records management unit, Administration department;
  • Sort and file documents according to established filing systems, locate and retrieve documents from files as requested and maintain records of filed and removed materials;
  • Organize and manage all records and documents in an orderly manner;
  • Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases;
  • Retrieve necessary appropriate records from Bank archives and maintain the log;
  • Working closely with the Operations team to identify files for storage and files for destruction;
  • Coordinate and collaborate with all the departments in managing records;
  • Maintain databases appropriate to the various records, reports and documents;
  • Provide access to records to the appropriate personnel in a corporate or business setting;
  • Provide support to the Administrative department in managing records;
  • Keep the records safe and secure in a proper place with a locking system;
  • Provide access to records and files to the appropriate personnel;
  • Perform general offices duties as necessary including handling phone calls, drafting correspondence, photocopying, binding and faxing, and other tasks that may be assigned from time to time;
  • Respond to telephone, in person or electronic enquiries or forward to the appropriate officer;
  • Adhere and comply with bank policy, guidelines and regulations; and
  • Any other clerical duties as assigned by management from time to time.

The ideal candidates’ qualifications and skills

​Training will be provided to the right candidate. The selected candidate should have a positive attitude, a strong aptitude to learn, be meticulous, team-oriented and must have:

  • O’ level standard of education and be conversant with Microsoft Office Suite, particularly Excel, Word and Outlook;
  • Demonstrate effective verbal and written communication skills with and good command of English and Maltese;
  • Good interpersonal and organisational skills and strong attention to detail;
  • The ability to work effectively in a team environment with minimal supervision; and
  • Be able to multi-task and prioritise work effectively in line with business exigencies.
  • Only candidates not needing a work permit will be considered

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