Finance Assistant

Our client is a medium sized organisation based in Valletta, they require a person to assist with general accounting functions, maintains accounting records and procedures and provides clerical and administrative support for the effective operation of the Finance Department


Main Duties and Responsibilities: 

  • Petty cash payments/reconciliations and maintaining proper records at all times
  • Foreign currency cash accounts providing reconciliations to ensure tallying of monies in till
  • Maintaining the creditors ledger, posting all suppliers’ invoices, reconciling suppliers’ statement of account and preparing a creditors list on a monthly basis for approval for settlement by the Finance Manager
  • Filing of suppliers’ documents
  • Preparing bank deposits, liaising with the bank on general matters, and responsible for effecting swift transfers to suppliers
  • Distribution of department incoming post
  • Posting of all office general overheads and providing reports to the Finance Manager on the breakdown summary of such overheads
  • Providing support as necessary to the credit control function
  • Maintaining and reconciling statements, raising invoices accordingly
  • Maintaining bunker vessel accounts and processing disbursements
  • Processing disbursement accounts and performing timely reconciliations of the disbursement account with Principal’s invoice for freight and other receivables
  • General departmental duties and ad-hoc reports requested by the Finance Manager


Key Attributes

  • Methodical, accurate with a keen eye for detail
  • Very focused and numerically competent
  • Works diligently and conscientiously
  • Prioritises workload well to ensure deadlines are met
  • Works independently and proactively
  • Microsoft Excel / Word proficient, with a basic knowledge of Shireburn soft

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