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Finance Assistant


 

Our client is a leading Shipping Agency representing some of the best shipping lines calling  at Malta, they require an additional person to join their Finance team

Main purpose of the role:

Performs general accounting functions, maintains accounting records and procedures and provides clerical and administrative support for the effective operation of the Finance Department

Main Duties and Responsibilities:

  • Responsible for the office petty cash payments/reconciliations and maintaining proper records at all times;
  • Responsible for all foreign currency cash accounts and ensuring all is in order at all times, providing regular reconciliations in order to ensure tallying of monies in till;
  • Maintaining the creditors ledger, posting up all suppliers invoices, reconciling suppliers statement of account and preparing a creditors list on a monthly basis for approval for settlement by the Finance Manager;
  • Filing of suppliers’ documents;
  • Preparing bank deposits and liaising with the bank on general matters, responsible for effecting swift transfers to suppliers;
  • Posting of all office general overheads and providing reports to the Finance Manager on the breakdown summary of such overheads;
  • Maintaining the transhipment account, reconciling VGT statements and raising invoices accordingly to the Principals;
  • Maintaining bunker vessel accounts and the processing of their disbursement on a timely basis;
  • Processing disbursement accounts and performing timely reconciliations of the disbursement account with Principal’s invoice for freight and other charges due;
  • Other general departmental duties and ad hoc reports as requested by the Finance manager from time to time.

The ideal person should have the following:

  • Must be methodical, accurate and attentive to detail.
  • Must be numerally competent
  • Have a high level of concentration and not be easily distracted.
  • Able to organize and plan work to ensure that priorities and deadlines are met.
  • Able to work independently with initiative.
  • Must be competent in the use of office computerized systems.


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