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Part time PA


An established and reputable lawyer is looking for a smart ,highly-motivated and alert person to perform numerous general office and secretarial duties

The person will also act as a personal assistant.

Both full time and part time applicants will be considered.

Typical responsibilities of the job include:

•       answering calls, taking messages and handling correspondence

•    maintaining diaries and arranging appointments

•    typing, preparing and collating reports

•    filing

•    organizing and servicing meetings (producing agendas and taking minutes)

•    implementing new procedures and administrative systems

•    liaising with relevant governmental and non govt organizations and clients

•    logging  or processing bills, expenses and invoices

•    acting as a receptionist and/or meeting and greeting clients

  • assisting the legal team with administrative duties
  • prioritizing workloads

Requirements

  • Education: Minimum of A level standard English and Maltese
  • Experience: minimum of 8 - 10 years of previous experience as a PA/ secretary or similar position
  • Proficient in Microsoft word/ excel and  PC filing
  • Extremely detail-oriented and with perfect follow-up skills
  • Must have a high speed of writing for taking notes
  • Ability to organise tasks, research and keeping records.
  • Highly dependable and trustworthy: maintain confidentiality having access to extremely sensitive documents.
  • Book keeping and/or marketing skills will be considered an asset as well asprevious experience in a law firm , any legal admin background and assisting in drafting contracts
In return the firm is offering very good conditions and a really nice working environment - parking provided
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